Vendor Management Specialist (m/f/x)

Boston Consulting Group (BCG)

This job listing expired on Sept. 2, 2022, 8:17 p.m.
Location: Berlin, Berlin, Germany

Digital Ventures is now part of BCG X, home to the world’s best tech-build and design talent.

We are an ever-growing global team of the world’s most remarkable entrepreneurs, designers, engineers, venture architects, product experts and investors. Our ventures create a strategic advantage for the most important global companies.

Operations at BCGDV

Our Operations team is the internal force that drives our business forward. It’s where organisational insight meets operational excellence. From Human Resources and Information Technology to Marketing and Finance, they are a dedicated group of one-of-a-kind problem-solvers with a deep commitment to world-class business services.

We are looking for an experienced professional to manage and develop the existing contractor pool as well as drive the end to-end procurement cycle of new suppliers and manage our relationships with our agency partners.

We operate in a flex capacity model where we leverage external contractors, who are deep subject matter experts, to assist in delivery of our ventures and work closely with our cross-functional teams. You will be responsible for managing the portfolio of vendors and act as the primary interface to vendors for coordinating the supply required. You will be part of the procurement team and provide the link between ventures that define needs, the cohort leaders and the portfolio of vendors. The role involves both. onboarding of new vendors working closely with cohorts as well as vendor life cycle management.

In addition to the relationships we have with staffing/resourcing agencies, we are building connections with topic experts, implementation specialists, service providers and digital labs to supplement our offering. This role reports directly to the Head of Business Operations and you will be an integral part of the BCGDV Berlin Venture Operations Team, working closely with our leadership team, People Experience, Finance, IT and venture teams. There is plenty of scope for this role to grow and further develop as we grow our operations.

What you will do:

  • Liaise closely with Staffing to stay up-to-date on forecasted vendor demand
  • Guide negotiation of terms and pricing with vendors
  • Draft vendor framework agreements, data processing agreements and align any change requests with Legal
  • Collaborate with Staffing, Recruiting, People Experience, IT and Finance to ensure smooth onboarding, deployment and termination of contractors including management of documentation requirements
  • Ensure up-to-date vendor database and continuous maintenance for weekly/monthly reporting
  • Work with Finance to forecast total vendor spend for financial planning purposes
  • Conduct regular vendor reviews to ensure vendor service quality
  • Implement BCG and DV purchasing and contracting policies and processes
  • Communicate and manage compliance of key operating principles to contractors (Legal, Information Security, Data Protection, Finance, HR, etc.). Identify and escalate any risk and compliance issues

What we look for:

  • An academic degree in a relevant discipline: Economics, International Business, Procurement, Supply Chain Management or Compliance & Risk Management
  • Minimum of 2-3 years relevant work experience supplier management / procurement, preferably in a fast-paced professional services, tech, digital media company/agency
  • Sound knowledge of German employment and labor law
  • Understanding of the vendor contracting process, negotiation phases and establishment of contractual arrangements
  • Familiar with vendor compliance and risk assessment workflows as well as internal audits
  • Strong written and verbal communication, organizational, project management, and teaming skills
  • Solution-oriented mindset paired with strong analytical skills and decisiveness
  • Proficient in MS Office 365, Google Suite as well as common project management, collaboration and procurement tools
  • Language: fluency in English and German

What we offer you:

At BCGDV we care about our people.

Whether you are new to Berlin or want to involve yourself in one of our internal initiatives: We at DV attract learners and curious people and offer a competitive benefits scheme.

Benefits and other perks:

  • Insurance (life/disability/accident)
  • Relocation support
  • 30 days of vacation and sabbatical option
  • KiTa placement
  • Individualized training for your professional and personal development
  • Buildcast Podcast Series and DV initiatives like DV Pride, DV Women, and Social Impact
  • Mentoring culture with a 360° feedback Growth & Impact cycles
  • Health and wellbeing offers (rebates on gym membership, mindfulness, massages: Covid-19 restrictions apply)
  • Company events such as offsites, Summer, Pride and End-of-year party (virtual offering during Covid-19)

To learn more, visit us

BCG Digital Ventures is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.

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