People Operations Coordinator

Kira Systems

This job listing expired on May 7, 2021, 6:13 p.m.
Location: Toronto
Employment Type: Full-time
We’re Kira Systems. We’ve built machine learning software that enlightens the world’s enterprises by enabling them to truly know what’s in their contracts and documents. We’re deliberate in our decision making, clear on our mission and – most importantly – passionate about pairing the power of human know-how with a powerful product. 

We’ve got an HQ in Toronto, but we’re a global workforce. From building trusted partnerships with our clients to delivering an employee experience that is second to none, our people are at the center of all that we do. 

KIra Systems is looking for a People Operations Coordinator who will be responsible for assisting with day-to-day People activities such as onboarding, offboarding, benefits & payroll administration and projects related to the employee experience. As an integral part of the People Team, this individual will not only coordinate multiple people projects and get exposure to diverse areas of people operations, but also have the opportunity to participate in other People Team projects. 

If you are adaptable, detail-oriented, and eager to learn all areas of people operations, we’d love to hear from you!

What You Will Be Doing

  • Provides general People Team support by acting as the first point of contact for all Kirans globally, resolving or escalating issues as necessary
  • Acts as the central hub on the People Team for global administrative/operational activities, ensuring employee updates are made in a timely manner and that overall data hygiene is accurate for reporting purposes
  • Collaborates with People Team specialist roles. For example: Payroll for employee changes, new hire updates and benefits administration; Compensation for reporting and salary survey support; Talent Acquisition for new hire set up, background checks and orientation.
  • Manages new hire pre-boarding and day 1 orientation, such as ensuring new hire packets are sent in advance, forms are completed accurately, and key policies, training and programs are shared with new Kirans
  • Provides support in drafting and reviewing People communications, including program updates and employment letters
  • Maintains all required employee lifecycle documents in BambooHR and Google drive (e.g., employment letters, exit information)
  • Assists in updating procedures and policy documents alongside the People Team 
  • Supports the rollout of People programs, policies, and initiatives to ensure consistent implementation and application of programs
  • Supports office operations including ordering supplies, administering COVID questionnaires, managing access to the office and participating in Joint Health and Safety Committee 

What You Bring

  • A strong communicator and active listener
  • Self-starter, problem solver, team player
  • Comfortable working virtually
  • High energy
  • Independent worker
  • Great organizational skills and detail oriented
  • Great time management skills
  • Eager to learn everything related to the employee lifecycle 
  • Excellent interpersonal and collaboration skills
  • Demonstrated initiative and ability to seek out answers to questions and problems
  • Extremely trustworthy and capable of handling highly sensitive and confidential information

Meet the Hiring Team

  • Talent Acquisition Specialist:Mirae Lee - Mirae has been in Talent Acquisition at Kira Systems for the past two years. Mirae has supported many departments at Kira Systems including the Client Support team. 

  • Hiring Manager:Ruth Boyle - Ruth is a Director of People and Programs at Kira Systems who has thrived in several senior positions in Human Resources prior to her current role at Kira. With more than 18 years of experience in People Operations, Ruth always brings her eyes to detail to provide the best people solution for our team’s needs.

  • Technical/Team Fit Interviewer:Doreen Li - Since Doreen has joined Kira Systems in 2017 when there were only a handful of People Team members, she has been an integral part of our People Operations team. Doreen developed her career in HR at Kira Systems with her meticulous organizational skills and positive attitude.

  • Values Fit Interviewers: Our values are universal at Kira Systems, so you might meet some people from a completely different part of the company. We do this to give applicants a chance to meet people outside their immediate team, and to give them an opportunity to ask questions to a diverse group of “Kirans.”  

  • Meet our Founders: During your interview process, you’ll have the opportunity to meet one of our founders. Take a look at their LinkedIn profiles to learn a bit more about Noah and Alex.
Why join Kira Systems? 

Team. Our team is filled with smart, curious, independent, self-motivated people. Together, we make up a culture that values diversity of thought, creative thinking and fun.
Personal Development. We work on challenging problems. It’s hard – in a good way. We also believe in the power of learning. In addition to regular Lunch and Learns and internal learning opportunities, we provide all ‘Kirans’ with an annual learning budget. 
We <3 remote work. We have a number of fully remote team members around the world. Additionally, our Toronto-based Kirans have the flexibility to work from home when needed.
Flexible vacation policy? Check. We know how important it is to take time to recharge. Our flexible vacation policy allows you to take the time you need. 
We are award-winning! We've recently been named Canada's 3rd Best Workplaces for Companies with 100-999 Employees by Great Place to Work Canada and one of Canada's Most Admired Corporate Cultures by Waterstone Human Capital.
Lots of benefits and perks. We’ve got your back. Literally. Got a knot in your back? We have a comprehensive health and benefits plan for you and your family. 

Kira Systems believes that at the foundation of our success are the people who work here. We are an equal opportunity employer and believe our diversity is a driver of success at our company. Any race, religion, colour, national origin, gender, sexual orientation or identity, age, marital status, veteran status, or disability status are welcome here. Accommodations are available on request for all aspects of the selection process.

Please be aware that due to the nature of our business all successful candidates must clear a background check before beginning employment.

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