Administrative Assistant (Part-Time)

Kira Systems

This job listing expired on May 20, 2021, 6:15 p.m.
Location: Toronto
Employment Type: Contract
We’re Kira Systems. We’ve built machine learning software that enlightens the world’s enterprises by enabling them to truly know what’s in their contracts and documents. We’re deliberate in our decision making, clear on our mission and – most importantly – passionate about pairing the power of human know-how with a powerful product. 

We’ve got an HQ in Toronto, but we’re a global workforce. From building trusted partnerships with our clients to delivering an employee experience that is second to none, our people are at the center of all that we do. 

It takes a certain kind of individual to tell a CEO what to do to successfully get through the day. This person is confident, organized (a little OCD is a plus!), and has the ability to take initiative when it comes to coordinating tasks and projects. Kira is looking for someone like this to join our team as a part-time (15 - 20 hours per week) Administrative Assistant to help our leadership navigate a multitude of tasks and coordinate important projects. 

Reporting to our SVP People Operations, in this role you will support our CEO in Toronto (remotely) as well as support different departments with project coordination. As the successful candidate, you display a high degree of integrity, confidentiality, and work with a high degree of accuracy when it comes to project coordination.

This position is expected to work 15 - 20 hours per week ($25-30/hour), remotely and is a perfect opportunity for an experienced administrator who needs work/life balance or for an early career go-getter graduate from an administration program seeking valuable experience.

What You'll Be Doing

  • Track and update all pertinent information within a dynamic Excel tracking system
  • Preparing, proofreading, and editing of documents and communications
  • Conducting researching, analyzing and collection of data to report preparation and documentation
  • Assisting in the planning and organization of meetings and events
  • Handle sensitive information in a confidential manner
  • Other admin tasks as required

What You Bring

  • Strong organizational and planning skills with prioritizing and multitasking abilities
  • Excellent oral and written communication skills
  • Self-starter attitude with an ability to work in an environment without constant guidance and direction
  • Excellent attention to detail and organizational skills
  • Ability to keep people and projects proactively on track
Why join Kira Systems? 

Team. Our team is filled with smart, curious, independent, self-motivated people. Together, we make up a culture that values diversity of thought, creative thinking and fun.
Personal Development. We work on challenging problems. It’s hard – in a good way. We also believe in the power of learning. In addition to regular Lunch and Learns and internal learning opportunities, we provide all ‘Kirans’ with an annual learning budget. 
We <3 remote work. We have a number of fully remote team members around the world. Additionally, our Toronto-based Kirans have the flexibility to work from home when needed.
Flexible vacation policy? Check. We know how important it is to take time to recharge. Our flexible vacation policy allows you to take the time you need. 
We are award-winning! We've recently been named Canada's 3rd Best Workplaces for Companies with 100-999 Employees by Great Place to Work Canada and one of Canada's Most Admired Corporate Cultures by Waterstone Human Capital.
Lots of benefits and perks. We’ve got your back. Literally. Got a knot in your back? We have a comprehensive health and benefits plan for you and your family. 

Kira Systems believes that at the foundation of our success are the people who work here. We are an equal opportunity employer and believe our diversity is a driver of success at our company. Any race, religion, colour, national origin, gender, sexual orientation or identity, age, marital status, veteran status, or disability status are welcome here. Accommodations are available on request for all aspects of the selection process.

Please be aware that due to the nature of our business all successful candidates must clear a background check before beginning employment.

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